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Your company occasion administration simply obtained upgraded. Schedule occasions, plan wellbeing initiatives and monitor engagement with our new Wellness Calendar characteristic.
When you’ve ever discovered your self juggling a myriad of vital firm occasions or wellbeing initiatives, you recognize the problem of staying organized and fostering engagement within the midst of your each day schedule. When you’re on the lookout for a better approach to handle and talk occasions, our latest characteristic is for you.
The MoveSpring Wellness Calendar is a characteristic that lets you show and handle firm occasions proper within the MoveSpring app – wellbeing-related or in any other case. You possibly can handle the calendar from the Admin Middle, the place you may add occasions from throughout six classes (see under) and monitor attendee RSVPs for max engagement. You’ll have the ability to visualize your wellbeing programming at a look and simply plan forward for future occasions.
The Wellness Calendar is an modern method to a company calendar – simplifying the artwork of occasion communications and making certain your occasion administration expertise turns into extra easy. Plus, it’s simpler than ever to keep linked together with your staff. Deliberate wellbeing initiatives, challenges and social occasions are simple to entry on the suggestions of their fingers instantly within the MoveSpring cellular app.
Wellness Calendar highlights
The Wellness Calendar serves as a strong communication software for you and your group. There are 5 new communication options included that make planning, organizing and managing a breeze:
1. Occasion classes
Simply categorize and arrange your occasions to make them simple to view at a look. While you create a brand new occasion within the Admin Middle, you’ll have the ability to select certainly one of six occasion classes:
- Advantages – A profit occasion is used to inform and educate customers on vital benefit-related occasions in a company. This will embrace open enrollment or registration timelines for particular advantages.
- Problem – A problem occasion notifies the consumer of a public problem of their MoveSpring shopper account and permits them to affix the problem instantly from the calendar occasion. Problem occasions can’t be created from scratch. As a substitute, problem occasions will seem routinely on the calendar for any public challenges created within the MoveSpring admin middle.
- Neighborhood occasion – A neighborhood occasion is a digital or in-person occasion hosted by the group. Occasions could be social, academic, well being & wellness-related, or simply for enjoyable.
- Survey – A survey occasion particulars the timeframe a consumer has to finish a survey administered by your group. You possibly can even hyperlink to your survey instantly in your calendar occasion.
- Wellness Highlight – Wellness Spotlights are nationally or internationally acknowledged well being observance dates, weeks or months devoted to elevating consciousness about vital well being subjects, like Stress Consciousness Month in April or Psychological Well being Consciousness Month in Could. You’ll have the choice to hyperlink out to vital assets, as properly.
- Different – The ‘Different’ class lets you add and customise different occasions and notifications that don’t match neatly into any of the above classes, resembling firm holidays, vital firm initiatives or security coaching.
2. RSVPs
Get an concept of anticipated attendance to your upcoming occasions with RSVPs. For each occasion you create, you’ll have the choice to allow the RSVP perform. As a consumer views an occasion within the app, they’ll be given the choice to pick out both ‘Attending’ or ‘Not Attending’ and to subsequently add the occasion into their private calendar, in the event that they select to.
Because the admin, you’ll have visibility into real-time RSVPs from the MoveSpring Admin Middle and the cellular app. Staff will have the ability to view fellow staff who’ve RSVPed on the app at any time.
For instance, RSVPs could be helpful in the event you’re internet hosting an academic seminar in-person and also you need assistance holding monitor of attendees to be able to plan logistics accordingly. Or you should use RSVPs to estimate curiosity in an upcoming class or coaching you’re providing. Your staff will have the ability to reply in real-time and monitor their RSVP standing for any occasions developing on their calendar.
3. Customized hyperlinks
When you’d prefer to hyperlink out to a useful resource out of your calendar occasion, you’ll have the selection so as to add a customized hyperlink at occasion creation that navigates to a webpage of your selection.* When staff view your occasion within the cellular app, they’ll see a button navigating them to your linked webpage.
For instance, in the event you’re together with varied observance holidays (like Worldwide Ladies’s Day) in your Wellness Calendar, you should use customized hyperlinks to hyperlink out to a useful resource web page from a related group. Nonetheless you select to make use of them, customized hyperlinks could be a particularly useful method to supply vital assets and supplies inside your calendar occasions.
You received’t have the ability to allow each RSVPs and customized hyperlinks to your occasion – just one motion per occasion.
*URL should start with https://
4. Versatile dates
The Wellness Calendar was designed with flexibility and comfort in thoughts. When you’re planning forward, the choice to designate an occasion date as ‘TBD’ lets you add occasions to your calendar whereas sustaining the power to decide on a particular date and time sooner or later.When you’re planning forward, the ‘TBD’ choice lets you add occasions to your calendar whereas additionally sustaining the power to decide on a particular date and time sooner or later.
A TBD occasion works precisely like an everyday calendar occasion, however as an alternative of a particular date, you merely want to decide on the month and 12 months. Staff will see a placeholder occasion for that month with all of the related particulars you’ve included. As soon as dates are confirmed, you may simply edit occasion dates within the MoveSpring Admin Middle.
For instance, think about you’re within the technique of locking down a date for a summertime group outing, however you need to begin spreading the phrase. When creating your occasion, you would present all related particulars of the outing whereas deciding on June 2024 as your TBD date. Staff will have the ability to begin participating together with your occasion when you finalize the main points.
5. Characteristic MoveSpring challenges
Your MoveSpring challenges simply gained a brand new avenue for promotion.
Any present or upcoming public challenges created within the MoveSpring Admin Middle will routinely present up on the Wellness Calendar.
If customers haven’t already joined a problem, they’ll have quick access to affix proper from the calendar occasion.
This characteristic additionally permits customers to maintain monitor of the present challenges they’re collaborating in, whereas additionally giving a snapshot of what’s developing within the subsequent few months.
Finest practices for getting began
We’ve collected these finest practices you should use to get probably the most out of your Wellness Calendar expertise on MoveSpring. Earlier than you get began, be sure you’re following this easy information:
1. Plan forward
To advertise consciousness of your Wellness Calendar occasions and initiatives, be sure to plan forward. You’ll have probably the most success planning occasions upfront and having a number of, various occasion choices obtainable all year long.
You need to goal so as to add new occasions to your calendar on not less than a quarterly foundation. We’ve discovered that at minimal, two occasions scheduled per thirty days could be a nice place to begin to extend consciousness and engagement with the calendar.
What if I don’t have upcoming occasions deliberate but?
When you don’t have a ton of occasions developing, no sweat. One in all our favourite methods to forestall an empty calendar expertise is by scheduling well being observance dates with our Wellness Highlight class, as talked about within the earlier part. Whilst you could not have an precise occasion scheduled for a given vacation or observance day, the calendar occasion can function a strategic reminder to extend consciousness and training on key wellbeing subjects all year long.
2. Hold issues contemporary
Common updates to your calendar can assist to construct pleasure for occasions developing. The sense of anticipation that comes with new occasions implies that there’s all the time one thing new and thrilling on the horizon. Staff will really feel extra engaged and impressed after they see newly posted occasions all year long, which might stimulate a sense of collaboration and neighborhood in your office.
Occasion classes are one other smart way to make sure your Wellness Calendar feels participating to staff. By creating occasions in various classes, you’ll be sure that there’s one thing for everybody. Some staff may be extra excited for upcoming challenges or in-person occasions, whereas others could take pleasure in studying about wellbeing subjects within the Wellbeing Highlight. Categorization permits for a transparent and arranged view of what’s developing quickly.
As well as, classes could be a nice inspiration for you because the admin when planning upcoming occasions. Labelling calendar occasions can improve your creativity whereas making certain a contemporary and dynamic method to office occasions.
3. Use occasion actions for max engagement
Use the RSVP and Customized Hyperlink occasion actions to reinforce your calendar occasions.
RSVPing could seem to be a easy performance, however it may well have an enormous impact on occasion attendance: When people see their colleagues responding to occasions, they’re extra prone to take part as properly, which in flip creates a domino impact of attendance. Attending occasions can encourage social interactions and group bonding, which all contribute to a constructive and collaborative office tradition. Because the admin, you’ll have the ability to monitor the variety of attendees upfront, which might enhance occasion planning and guarantee a seamless expertise for everybody.
Customized hyperlinks, then again, provide the alternative to get inventive! They function a gateway to invaluable data, paperwork, or instruments associated to your occasion, which might present attendees the assets they should actively take part and contribute. For instance, hyperlinks to related articles, tutorial movies, or event-specific assets empower staff to study extra concerning the occasion whereas enhancing their curiosity and enthusiasm for the occasion.
Get began with the Wellness Calendar right now
The Wellness Calendar is a strong addition to your wellness program communications, and a handy approach to increase engagement and pleasure with firm occasions. And now that you’ve our greatest practices, it’s time to get began together with your model new Wellness Calendar. When you’re curious about enabling this characteristic to your group, please contact your Buyer Success supervisor for particulars.
Be taught extra about how Reward Gateway can assist you assist your staff’ wellbeing by scheduling a name with certainly one of our pleasant worker engagement consultants.
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