Your company occasion administration simply received upgraded. Schedule occasions, plan wellbeing initiatives and observe engagement with our new Wellness Calendar characteristic.

In the event you’ve ever discovered your self juggling a myriad of essential firm occasions or wellbeing initiatives, the problem of staying organized and fostering engagement within the midst of your every day schedule. In the event you’re searching for a better technique to handle and talk occasions, our latest characteristic is for you.

The MoveSpring Wellbeing Calendar is a characteristic that permits you to show and handle firm occasions proper within the MoveSpring app – wellbeing-related or in any other case. You possibly can handle the calendar from the Admin Middle, the place you’ll be able to add occasions from throughout six classes (see under) and observe attendee RSVPs for optimum engagement. You’ll be capable to visualize your wellbeing programming at a look and simply plan forward for future occasions.

The Wellbeing Calendar is an revolutionary strategy to a company calendar – simplifying the artwork of occasion communications and guaranteeing your occasion administration expertise turns into extra easy. Plus, it’s simpler than ever to keep linked together with your staff. Deliberate wellbeing initiatives, challenges and social occasions are simple to entry on the suggestions of their fingers instantly within the MoveSpring cell app.

Wellbeing Calendar highlights

The Wellbeing Calendar serves as a robust communication device for you and your group. There are 5 new communication options included that make planning, organizing and managing a breeze:

1. Occasion classes

Simply categorize and manage your occasions to make them simple to view at a look. If you create a brand new occasion within the Admin Middle, you’ll be capable to select one in all six occasion classes:

• Advantages – A profit occasion is used to inform and educate customers on essential benefit-related occasions in a corporation. This will embrace open enrollment or registration timelines for particular advantages.
• Problem – A problem occasion notifies the person of a public problem of their MoveSpring consumer account and permits them to affix the problem instantly from the calendar occasion. Problem occasions can’t be created from scratch. As an alternative, problem occasions will seem mechanically on the calendar for any public challenges created within the MoveSpring admin middle.
• Neighborhood occasion – A neighborhood occasion is a digital or in-person occasion hosted by the group. Occasions might be social, instructional, well being & wellbeing-related, or simply for enjoyable.
• Survey – A survey occasion particulars the timeframe a person has to finish a survey administered by your group. You possibly can even hyperlink to your survey instantly in your calendar occasion.
• Wellbeing Highlight – Wellbeing Spotlights are nationally or internationally acknowledged well being observance dates, weeks or months devoted to elevating consciousness about essential well being matters, like Stress Consciousness Month in April or Psychological Well being Consciousness Month in Could. You’ll have the choice to hyperlink out to essential assets, as effectively.
• Different – The ‘Different’ class permits you to add and customise different occasions and notifications that don’t match neatly into any of the above classes, corresponding to firm holidays, essential firm initiatives or security coaching.

2. RSVPs

Get an concept of anticipated attendance to your upcoming occasions with RSVPs. For each occasion you create, you’ll have the choice to allow the RSVP perform. As a person views an occasion within the app, they’ll be given the choice to pick both ‘Attending’ or ‘Not Attending’ and to subsequently add the occasion into their private calendar, in the event that they select to.

Because the admin, you’ll have visibility into real-time RSVPs from the MoveSpring Admin Middle and the cell app. Staff will be capable to view fellow staff who’ve RSVPed on the app at any time.

For instance, RSVPs might be helpful in case you’re internet hosting an academic seminar in-person and also you need assistance retaining observe of attendees so as to plan logistics accordingly. Or you should utilize RSVPs to estimate curiosity in an upcoming class or coaching you’re providing. Your staff will be capable to reply in real-time and observe their RSVP standing for any occasions arising on their calendar.

3. Customized hyperlinks

In the event you’d prefer to hyperlink out to a useful resource out of your calendar occasion, you’ll have the selection so as to add a customized hyperlink at occasion creation that navigates to a webpage of your alternative.* When staff view your occasion within the cell app, they’ll see a button navigating them to your linked webpage.

For instance, in case you’re together with varied observance holidays (like Worldwide Ladies’s Day) in your Wellbeing Calendar, you should utilize customized hyperlinks to hyperlink out to a useful resource web page from a related group. Nonetheless you select to make use of them, customized hyperlinks might be a particularly useful approach to supply essential assets and supplies inside your calendar occasions.

You received’t be capable to allow each RSVPs and customized hyperlinks to your occasion – just one motion per occasion.

*URL should start with https:// 

4. Versatile dates

The Wellbeing Calendar was designed with flexibility and comfort in thoughts. In the event you’re planning forward, the choice to designate an occasion date as ‘TBD’ permits you to add occasions to your calendar whereas sustaining the power to decide on a particular date and time sooner or later.In the event you’re planning forward, the ‘TBD’ choice permits you to add occasions to your calendar whereas additionally sustaining the power to decide on a particular date and time sooner or later.

A TBD occasion works precisely like a daily calendar occasion, however as an alternative of a particular date, you merely want to decide on the month and 12 months. Staff will see a placeholder occasion for that month with all of the related particulars you’ve included. As soon as dates are confirmed, you’ll be able to simply edit occasion dates within the MoveSpring Admin Middle.

For instance, think about you’re within the means of locking down a date for a summertime group outing, however you need to begin spreading the phrase. When creating your occasion, you might present all related particulars of the outing whereas deciding on June 2024 as your TBD date. Staff will be capable to begin partaking together with your occasion when you finalize the small print.

5. Characteristic MoveSpring challenges

Your MoveSpring challenges simply gained a brand new avenue for promotion.

Any present or upcoming public challenges created within the MoveSpring Admin Middle will mechanically present up on the Wellbeing Calendar.

If customers haven’t already joined a problem, they’ll have easy accessibility to affix proper from the calendar occasion. 

This characteristic additionally permits customers to maintain observe of the present challenges they’re collaborating in, whereas additionally giving a snapshot of what’s arising within the subsequent few months.

Finest practices for getting began

We’ve collected these greatest practices you should utilize to get probably the most out of your Wellbeing Calendar expertise on MoveSpring. Earlier than you get began, be sure to’re following this easy information:

1. Plan forward

To advertise consciousness of your Wellbeing Calendar occasions and initiatives, be certain that to plan forward. You’ll have probably the most success planning occasions prematurely and having a number of, various occasion choices accessible all year long.

You must goal so as to add new occasions to your calendar on no less than a quarterly foundation. We’ve discovered that at minimal, two occasions scheduled per thirty days is usually a nice place to begin to extend consciousness and engagement with the calendar.

What if I don’t have upcoming occasions deliberate but?

In the event you don’t have a ton of occasions arising, no sweat. One in every of our favourite methods to stop an empty calendar expertise is by scheduling well being observance dates with our Wellbeing Highlight class, as talked about within the earlier part. When you could not have an precise occasion scheduled for a given vacation or observance day, the calendar occasion can function a strategic reminder to extend consciousness and schooling on key wellbeing matters all year long.

2. Maintain issues contemporary

Common updates to your calendar may help to construct pleasure for occasions arising. The sense of anticipation that comes with new occasions signifies that there’s all the time one thing new and thrilling on the horizon. Staff will really feel extra engaged and impressed once they see newly posted occasions all year long, which may stimulate a sense of collaboration and neighborhood in your office.

Occasion classes are one other good way to make sure your Wellbeing Calendar feels partaking to staff. By creating occasions in numerous classes, you’ll make it possible for there’s one thing for everybody. Some staff could be extra excited for upcoming challenges or in-person occasions, whereas others could get pleasure from studying about wellbeing matters within the Wellbeing Highlight. Categorization permits for a transparent and arranged view of what’s arising quickly.

As well as, classes is usually a nice inspiration for you because the admin when planning upcoming occasions. Labelling calendar occasions can improve your creativity whereas guaranteeing a contemporary and dynamic strategy to office occasions.

3. Use occasion actions for optimum engagement

Use the RSVP and Customized Hyperlink occasion actions to reinforce your calendar occasions. 

RSVPing could look like a easy performance, however it may possibly have an enormous impact on occasion attendance: When people see their colleagues responding to occasions, they’re extra prone to take part as effectively, which in flip creates a domino impact of attendance. Attending occasions can encourage social interactions and group bonding, which all contribute to a optimistic and collaborative office tradition. Because the admin, you’ll be capable to observe the variety of attendees prematurely, which may enhance occasion planning and guarantee a seamless expertise for everybody.

Customized hyperlinks, however, provide the alternative to get inventive! They function a gateway to useful data, paperwork, or instruments associated to your occasion, which may present attendees the assets they should actively take part and contribute. For instance, hyperlinks to related articles, educational movies, or event-specific assets empower staff to be taught extra in regards to the occasion whereas enhancing their curiosity and enthusiasm for the occasion.

Get began with the Wellbeing Calendar right this moment

The Wellbeing Calendar is a robust addition to your wellbeing program communications, and a handy technique to enhance engagement and pleasure with firm occasions. And now that you’ve our greatest practices, it’s time to get began together with your model new Wellbeing Calendar.

The Wellbeing Calendar is out there on the Professional and Final plans. Get extra data on our Assist web page. In the event you’re curious about making an attempt out the Wellbeing Calendar, please contact your consumer success supervisor.

Study extra about how Reward Gateway may help you help your staff’ wellbeing by scheduling a name with one in all our pleasant worker engagement specialists.