Are we required to replace a Type I-9 when the documentation used expires?

You’d solely replace a Type I-9 if the expired doc pertains to a restricted interval of employment authorization. You need to by no means reverify U.S. residents and, usually, lawful everlasting residents (Inexperienced Card holders). Nevertheless, if a lawful everlasting resident presents their employer with non permanent proof of lawful everlasting resident standing for Part 2 (as a substitute of an unexpired everlasting resident card), then reverification could also be obligatory.

We advocate that you just arrange a monitoring system for the I-9s that can require reverification. Contemplate setting a calendar reminder for 90 days earlier than the expiration of the doc or the expiration date listed by the worker in Part 1 of the I-9, whichever is sooner. Then present the worker written discover of the necessity to reverify, the deadline to take action, and the I-9 checklist of acceptable paperwork they could use for reference.

As soon as the worker has offered acceptable paperwork, you need to assessment and full the reverification part of the Type I-9 (Complement B of the Type I-9 model dated 8/1/23).

If the Type I-9 model that the worker initially accomplished is now not legitimate, full Complement B of the Type I-9 model dated 8/1/23 to reverify the worker. To do that, an employer ought to:

• Enter the worker’s title on the prime of every Complement B web page you utilize (and use the New Title area to document any title change the worker stories on the time of reverification or rehire);
• Use a brand new part of Complement B for every occasion of a reverification or rehire;
• Use the Further Info fields if the worker’s documentation offered for reverification requires future updates; and
• Signal and date that part when accomplished and fix it to the worker’s accomplished Type I-9.

Unique content material by the Mineral Platform. This data is supplied with the understanding that Payroll Companions is just not rendering authorized, human sources, or different skilled recommendation or service. Skilled recommendation on particular points must be sought from a lawyer, HR guide or different skilled.